Departmental Staff | Occupational Science & Occupational Therapy

Lorraine Subban | Reception and Departmental Support, UTSG

Front-line reception services for the department of Occupational Science and Occupational Therapy at the St. George Campus, faculty support and office support for the administrative staff

Space planning, room booking for classrooms, meetings and events
Facilitates requests for minor building repairs and issues
Handles the department’s incoming and outgoing mail, including courier and student mail
Assists administrative staff with hospitality services and special events
Maintains bookings and disbursements of AV equipment for faculty and students
Maintains office supplies
Student assignments: pick-up
Provides GO Train student discount forms and Vulnerable Sector Screening forms

Ted Myerscough | Program and Fieldwork Administrator, UTM

905-569-4334
ot.progadmin.utm@utoronto.ca

Front-line support for the Department at the Mississauga Campus, including faculty and student support

Booking office space for faculty
Room bookings
Exam administrative support
Parking passes for faculty and guest lecturers
Shuttle bus tickets
Web conferencing
Student support services
Assignment drop-off

Shan Gao | Business Manager

416-978-2091
ot.businessmanager@utoronto.ca

Business, financial, personnel, space and resources.

Manages the Department’s daily operations
Coordinates major facility management/space
Manages Departmental budget
Research assistant and teaching assistant setup
Human resources for faculty and administrative staff
Supervises administrative staff

TBD | Program Manager

416-978-0455
ot.studentservices@utoronto.ca

Admission application processes, awards selection, and recruitment for the Department.

Admission application inquiries and policy development with the Graduate Coordinator
In-course awards coordination (bursaries & scholarships), including continuous development of bursary guidelines
Maintains academic records and course codes in ACORN-ROSI (online Student Web Service), along with permanent student files
Verifies authenticity of transcripts and other application elements
Coordination of recruitment events and information sessions
Counselling and advice about university and program policies and regulations; financial concerns, personal issues, disability/illness accommodation (special considerations forms) if Graduate Coordinator unavailable
Managing high risk student activities (e.g. “O-Week”) by advising student groups on conflicts of interest, liability and Code of Conduct matters
Departmental liaison with Enrolment Services, the School of Graduate Studies, and the Ontario Universities Application Centre (OUAC-ORPAS)
Research and policy development, e.g., Emergency Response and Strategic Communications

Nella Campisi | Administrative Assistant – Student Affairs

416-978-8234
ot.clined@utoronto.ca

Administrative assistance for fieldwork programs and the Director of Clinical Education.

Fieldwork and related documents (e.g. health forms, CPR certification)
Credentialing services and documentation for graduated students
Curriculum schedule updates and posting
Registration and information for Departmental events (e.g. Research Day)

Sonia Hopwood | Administrative Assistant – Departmental Affairs

416-946-5773
ot.infoservices@utoronto.ca

Financial administrative support

Departmental finances under the direction of the Business Manager
Payroll support services for casuals, work-study and teaching assistants
Processing expenses and invoices for the Department

Cindy Wong | Administrative Assistant – Research Finance

416-946-5773
ot.researchfinance@utoronto.ca

Financial administrative support, research

Departmental finances under the direction of the Business Manager specific to faculty research
Payroll support services

Dayna Frydman | Research Services Coordinator

ot.researchservices@utoronto.ca

Research administrative and communications support

Supports the research activities of the faculty in the Department
Supports the administration of OCT1220Y student research projects

Sandra Sokoloff | Executive and Communications Assistant

416-978-2766
ot.chair@utoronto.ca

Administrative support for the Chair of the Department and communications for the Department.

Faculty promotions, tenure/continuing status reviews, interim/probationary reviews, research & study leaves, PTR/merit assessment, new faculty searches, external reviews and accreditation
Status-only and adjunct professorial appointments
Website renewal & maintenance, social media