Process for Accessing Student Learning Accommodations

Communication and co-operation between the student, his/her course instructors, and the staff of the University’s Accessibility Services office are necessary to enable the University to make reasonable accommodations for students with “disabilities” as defined by the Ontario Human Rights Code.  Services are provided to students with a documented disability, which can be physical, sensory, a learning disability or a mental health disorder. Students with temporary disability (e.g. broken arm) are also eligible for this service.
U of T – St. George Accessibility Office >>
UTM Accessibility Office >>
The Department of OS & OT has a Request for Special Consideration form that students with accommodations must utilize in conjunction with documentation from the Accessibility Services office. This form allows students to specifically tailor their request to Department-specific activities.
According to Accessibility Services, the term “accommodation” refers to any service, equipment or special arrangement that is put in place to support students with a disability in the university setting.  In general, Accessibility Services considers any medical condition or disorder that affects functionality to be a condition which could require accommodation.  Some of these may include:

  • Learning Disabilities
  • Mobility Impairments
  • Functional / Fine Motor Disabilities
  • Acquired Brain Injuries
  • Blindness & Low Vision
  • Chronic Health Conditions
  • Deafness & Hearing Loss
  • Psychiatric Disabilities (including eating disorders, acute or chronic depression, etc.)
  • Communication Disorders
  • Temporary conditions: such as fractures and severe sprains, recovery from an operation, serious infections or pregnancy complications

As a professional faculty, it is the responsibility of the Occupational Therapy Department to graduate students who are able to practice in a clinical capacity.  If a student’s disability is of a nature that could compromise (client) safety and well-being in any area of practice, the student may be denied accommodation in accordance to the Department’s Essential Competencies policy printed previously in this section.
Student Responsibilities
Students requiring special accommodations of any kind are asked to register with Accessibility Services. Accessibility Services will assign the student a Counsellor, and will provide an assessment to identify the needs and accommodations required for the student.  Accessibility Services staff will not disclose the student’s disability to anyone outside of the Service without his/her permission.
Any student registering with Accessibility Services must notify the Graduate Coordinator to ensure they have correct and up-to-date information on required accommodations as recommended by Accessibility Services. The Department’s Request for Special Consideration form should be submitted to the Graduate Coordinator in order to process accommodation requests in advance. Students will be notified via email as to whether their request has been approved.
Note: All accommodations are subject to annual renewal. Fall Session accommodation for returning students, including Test/Exam & Notes, will not be put in place until the Annual Renewal has been completed. Students must book an appointment between May and September to meet with their disability advisor to ensure that his/her accommodations are renewed for the upcoming academic year.
Students must speak with each of his or her course instructors at the beginning of each term, and discuss any specific requirements that may be needed in his or her courses.  Exam and assignment schedules should be reviewed in case modifications will be necessary (e.g. moving the date of an exam or assignment, writing the exam in a different location). The Request for Special Consideration Form is the best method to document your requests for accommodation.
Students will review their specific needs with their Counsellor at Accessibility Services, and make arrangements with their Counsellor for any necessary accommodations (e.g. writing exams separately).  Students should note that Accessibility Services has deadlines for the registration of these arrangements.
Students will notify each course instructor of any accommodations relevant to each course.
Course Instructor’s Responsibilities
Course Instructors will do their best to accommodate all requirements for special needs identified by the Accessibility Services Counsellor (e.g. moving the date of an assignment or test).  In the event that certain needs are unable to be met or are difficult to meet, the student, the Course Instructor, the Graduate Coordinator will meet to address these needs on a case-by-case basis.
When a separate exam space is required, the Course Instructor will submit the exam to the Counsellor at Accessibility Services upon request.
Accessibility Services Responsibilities
U of T – St. George Accessibility Office >>
UTM Accessibility Office >>
Accessibility Services Counsellors will provide an assessment to identify the needs and accommodations required for each individual student registered.
Accessibility Services Counsellors will organize alternate exam-writing facilities and invigilators at Accessibility Services when necessary.  This information will be communicated directly with individual Course Instructors.
All accommodation arrangements will be copied to the Graduate Coordinator and the Program Manager to ensure all parties are aware of any special needs and accommodations.
The Department strongly recommends that all accommodations are arranged through and provided by Accessibility Services, in order to ensure that all requirements are met.  However, if students choose to opt for modified arrangements (i.e. tests written at 500 University Avenue), and Accessibility Services is able to accommodate these requests, students are responsible for this coordination and room allocation.
The Graduate Coordinator will be able to advise any of the above parties in regards to meeting the responsibilities outlined, as necessary.  They will maintain a database listing the accommodations required for individual students as recommended by Accessibility Services.